Dear Colleagues,
Many of us use Google Drive to share documents (some of us also use Onedrive and Dropbox etc) and I wanted to draw your attention to some of the options for doing this.
Firstly, you can share documents from your “drive” or from the document itself. From your drive (http://docs.smus.ca), you can right-click and choose share (amongst many other options!). Secondly, from the document itself, click on the share button in the top right corner. By default, this will give a fairly empty dialog box into which you can enter email addresses. Typing addresses into the box will autocomplete. Also “Edit” is the default sharing option, though you may wish to choose “Comment” or “View”.
If you click “get shareable link” it does that, and you can copy and email the link to people you want to share the document with. Not that the default setting for shareable link is “anyone from SMUS can view”. You can change this to edit or comment if you wish. Clicking “more” gives you even more options for who can see/edit/comment on the document.
If you click “advanced”, you see the “shareable link” settings as well as a couple of checkboxes that allow you to disable “access changing” and/or copying or printing the document.
So as not to clutter this email too much, I have put a collection of annotated screenshots as another post on the techtips blog here: http://goo.gl/0ChXSN
(by the way http://goo.gl is a site where you can get shortened URLs for links you want to send people. Above I shortened http://smustechtips.blogspot.ca/2016/02/images-for-google-drive-sharing-post-15.html to http://goo.gl/0ChXSN )
These tips are now being archived at the following location in a blog format: http://smustechtips.blogspot.ca
Also, please let me know if you have any tips you would like to share!
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Mike Jackson, Science Teacher
Academic Technology Coordinator
St Michaels University School, Victoria, BC
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