Dear Colleagues,
Many of us are using Google Drive to store and work with our documents on line.
If you want to make your files available in the “cloud”, you can copy them to your Google drive. Your SMUS google account has a huge capacity and is available anywhere you can access the Internet with a computer, tablet or phone. It is best to access your drive with Google Chrome or the drive app on your phone.
To get to your Google drive the easiest way is to go to: http://docs.smus.ca
There are several ways to upload files, including dragging them to the folder window or using the New-file or New-folder upload button.
If you upload office files (Word, Excel or PowerPoint), they will stay in their original format by default. This means that they cannot be collaboratively edited in the same way as Google docs, sheets or slides can be. To make them far more useful, you can right click on them and choose “openin Google docs”. This makes a copy of the original file in the Google format. The problem with this approach is that you end up with two files with the same name (different format).
I recommend that you convert all your Word, Excel and Powerpoint files that you upload to your Google Drive to the Google format automatically which you can do via the settings (gear icon in the top right) and checking the box for “convert uploads”. This way you don’t have to worry about multiple versions or converting, as it is all done for you. It is then easy to convert entire folders of files in one operation.
The images and video linked below is a good overview of the whole process:
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Please feel free to ask any of your ed tech specialists for help!
These tips are now being archived at the following location in a blog format: http://smustechtips.blogspot.ca
Also, please let me know if you have any tips you would like to share!
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